Virtual document storage is the conversion of physical files into electronic documents that can be shared, stored and accessed. It can help reduce the amount of space needed to store physical files and can also enhance security by locking particular parts of a document only to specific users. This is especially Acquisition of assets useful for businesses that work with a large quantity of paper. Paper documents are difficult to track and secure, and they are more prone to theft and destruction during a catastrophe such as a fire. Electronic files are easier to track and less likely to be lost. They are also more resistant to destruction.

When choosing an online secure document system it is important to consider the ease of use for you and your guests to use. Also, you should consider the ease of uploading and downloading documents. Additionally, discover if the company offers any support and how accessible it is.

Who hasn’t wiped important documents from their computer? Although common file sharing platforms such as Dropbox and Google Drive are better at backing up files, they lack the ability to organize them into relevant folder structures that correspond to your company’s needs or industry. Online document systems can do this and even provide audit logs that show who has viewed which files.